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UWIScholar: Input Guidelines for UWIScholar

This guide is an introduction to UWIScholar and outlines how to access and utilize the online platform.

Contributor's Guide

Information required for all the areas of interest on the navigation pane are described in detail below:

  • Bio Information. Add biodata in this area. Enter researcher’s name (e.g.  John Allen Davis), contact information, personal website, current position, faculty/department/campus affiliation and brief biography. Upload a photograph if an image is available (for students entering data please validate photograph to ensure that photo matches the researcher that the profile is being created for). For all submissions: Please note that this field will be pre-populated with profile data uploaded from PeopleSoft & Banner systems. Review and edit/add data as required. Drop down menus are available to select data for the following fields: Prefix, Campus, Department, Faculty and Employment Status.

To edit content in this field, click on the EDIT button, add and save content.

  • Research Interests. In this area add broad subject or topics of research interests. For example, Environmental Science, Chemistry, Engineering. Separate entries by pressing the ENTER Tab. Enter the information in title case.
  • Research Activity. In this field, enter information on all scholarly works/publications. Information in this field includes all formats for published and unpublished works: books, journal articles, theses, codes, datasets, photographs, paintings, movie clips etc. Where applicable, add a URL link to the FULL-TEXT of the work. To determine if adding full-text is allowed under the publisher's copyright policies, search the SHERPA/RoMEO database on publishers' policies on copyright and self-archiving. The SHERPA/RoMEO database is available here:


Contributor's Guide

Tips for entering data in the Research Activity area:

  • Search for full-text articles on the following platforms: UWISpace - (always search UWISpace as the first resource for full-text), The UWI’s website, faculty/department website, ResearchGate, Google Scholar.
  • Use batch upload (Excel spreadsheet) to reduce manual data entry
  • Batch import citations using Bibtex format (see separate documentation on this procedure)
  • Public Service. Add description of public service (provision of services for civic and other organisations, voluntary work) in this area. For example: Treasurer, Association of Professional Engineers of Trinidad and Tobago (APETT) – (2018- Present).
  • Consultancies. Enter descriptive information on consultancies in this field. It is important to add the names of other UWI collaborators engaged in the same consultancy. In this area information on research projects (output, affiliation, funding/grants, agreements, status reports, datasets, research assistants) can also be added.
  • Education and Training. Add information on education and professional training. For example, Bachelor/Masters/Ph.D programmes as well as certificates and diplomas obtained. Include programme title, institution, year started/ended and other descriptive/notable information such as awards/distinctions received. For example: Ph.D Computer Science, Boston University, Boston, United States of America (1995-1999).
  • Awards. Add information on the title of the awards received (public awards, academic scholarships and other notable achievements) and the date (s) received. For example: Fulbright IIE Foreign Student Programme, 2007.


Contributor's Guide

  • Memberships. In this area add listing of memberships in professional organisations/associations. For example: The Human Resource Management Association of Trinidad and Tobago (HRMATT), 1997-2017. Also, add the URL link to the organization.
  • Courses Lectured: In this field add data on current and past courses taught. Include course codes, description of course and keywords if this information is available. For example: LAW 1230 – Legal Methods, Research and Writing.
  • Grants and Funding: In this area add information on research grants, scholarships and other funding received and the funding organisation. Add descriptive information on the monetary allocation and collaboration with other  UWI Researchers.

Contributor's Guide

  • In The News. In this field add information on the Researcher as highlighted in local, regional and international media (print and online). Include additional authors if collaborative work. Include the URL to full-text of article if this is available.
  • Social Media: Use the drop down menu to add information on social platforms the Researcher has an active presence on. This includes popular platforms such as Facebook, Twitter, LinkedIn, You Tube, Instagram, Snapchat, Flickr. Add information on other academic platforms (ResearchGate,, Google Scholar) using the OTHER option. Add URL links to all platforms identified.
  • Other Activities. Here, enter miscellaneous information (secondary email, alternate telephone contact) as required.